USFS Non-Discrimination Statement

• In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

• Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

• To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html  and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

• USDA is an equal opportunity provider, employer and lender.

 

Ski + Snowshoe Policies 

• When renting Arizona Nordic Village equipment, ALL guests must sign and acknowledge the following waiver. Parents or guardians must sign for children under 18:

• 1.I accept for use AS IS the equipment listed on the form, and accept full financial responsibility for the care of the equipment while it is in my possession. I will be responsible for the replacement at full retail value of any equipment provided under this form, but not returned to the rental center. I agree to return all rental equipment by the agreed date and time.

• 2.I understand that the ski/boot/binding systems cannot guarantee the user’s safety. In cross-country skiing, snowshoeing and other sports utilizing non-releasable bindings, the binding system will not ordinarily release during use; these bindings are not designed to release as a result of forces generated during ordinary operation.

• 3.I understand that the sports of cross-country skiing, snowshoeing, and other sports (collectively”RECREATIONAL SNOW SPORTS”) involve inherent and  other risks of INJURY and DEATH. I voluntarily agree to expressly assume all risks of injury and death that may result from these RECREATIONAL SNOW SPORTS, or which relate in any way to the use of this equipment to be issued to the user. 

• 4. I AGREE TO NOT SUE AND TO RELEASE  Peak Endeavors LLC dba Arizona Nordic Village (“Babbitt Ranches”) or their employees, owners, affiliates, agents, officers, directors, and the equipment manufacturers and distributors and their successors in interest (collectively “PROVIDERS”) from all injury, death, property loss and damage or the related liability which results from the equipment users participation in RECREATIONAL SNOW SPORTS for which this equipment is provided, or which is related in any way to the use of this equipment, including all liability which results from the NEGLIGENCE of PROVIDERS, or any other person or cause.

• 5.I further agree to hold harmless, defend and indemnify PROVIDERS for any loss or damage, including any that results from claims or lawsuits for personal injury, death, and property loss and damage related in any way to the use of this equipment.

• 6.This agreement is governed by the applicable laws of this state. If provision of this agreement is determined unenforceable, all other provisions shall be given full force and effect. A deposit of $300 will be collected for lost, damaged, or stolen rentals.                  

• Snow play is not permitted anywhere on the property.

• Please stay on designated trails and follow all posted signs.

• All trails are two-way. Be mindful of other guests, especially on uphill and downhill slopes.

• Guests must yield to those traveling uphill.

• When encountering other skiers or snowshoers, keep to the right.

• Equipment must be worn at all times; walking on trails without equipment is not allowed, except in medical emergencies.

• Individuals found walking on trails may face a $200 fine and could be asked to leave the property. We reserve the right to deny refunds for equipment, lodging, passes, etc.

• Dogs are only allowed on the Upper/Lower Dog Trail and snowshoe trails (indicated by yellow signage).

•  Skijoring is limited to two dogs. We do not allow dog sledding for safety reasons and the damage they do to the trails. 

• All guests and dogs must display a valid day pass or season pass while on the trails.

• Day use is available from 8:00 AM to 4:00 PM. Gates close promptly at 4:00 PM. After-hours access is reserved for overnight guests, staff and season passholders only.

• Do not share gate codes with non-members. If passholders are found to have shared codes, their pass may be revoked.

• Trails can be accessed from the east end of the Lodge or the north end of the Dog Trail.

• A $10 late fee will be charged for rentals returned after 3:00 PM.

• Refunds for rental equipment will only be provided if the equipment is found to be defective.

• Do not ski or snowshoe under the influence of drugs or alcohol

• ANV strongly discourages the use of headphones while participating in winter sports

• Any violation of these rules and regulations can result in revocation of a pass without a refund. Any trail violation/damage can result in a fine of up to $200.

​

Season Passholders

• In addition to Ski + Snowshoe policies, passholders agree to the following waiver:

• In consideration of myself or my child being permitted to participate in any way at the Arizona Nordic Village, “Peak Endeavors LLC”, I represent that I do, on behalf of myself OR my child: 

• 1. I understand that the sports of cross-country skiing, snowshoeing, and other sports (collectively “RECREATIONAL SNOW SPORTS”) involve inherent and other risks of INJURY and DEATH. I voluntarily agree to expressly assume all risks of injury and death that may result from these RECREATIONAL SNOW SPORTS, or which relate in any way to the use of Peak Endeavors LLC dba Arizona Nordic Village property. 

• 2. I AGREE TO NOT SUE AND TO RELEASE Peak Endeavors LLC dba Arizona Nordic Village (“Babbitt Ranches”) or their employees, owners, affiliates, agents, officers, directors, and the equipment manufacturers and distributors and their successors in interest (collectively “PROVIDERS”) from all injury, death, property loss and damage or the related liability which results from the equipment users participation in RECREATIONAL SNOW SPORTS, or which is related in any way to the use of this property, including all liability which results from the NEGLIGENCE of PROVIDERS, or any other person or cause. 

• 3. I further agree to hold harmless, defend and indemnify PROVIDERS for any loss or damage, including any that results from claims or lawsuits for personal injury, death, and property loss and damage related in any way to the use of this property. 4. This agreement is governed by the applicable laws of this state. If provision of this agreement is determined unenforceable, all other provisions shall be given full force and effect.

• While passholders have 24/7 access, it is prohibited to give the gate code out to guests who are not passholders. Guests of passholders must purchase a pass or redeem the free trail pass in the Lodge. Passholders receive a 20% discount on gear, lodging and retail items in the Lodge between the dates specified on their pass. 

• While ANV tries its best to provide guests with a one of a kind cross country ski experience, the weather does not always cooperate with our planned operations for the winter season. With the sale of a season pass, ANV plans to have trails open and groomed for at least 2 weeks per season. Passes are sold at buyer’s risk and ANV does not offer refunds. If conditions only permit us to be open less than 2 weeks a year, passholders will be offered a discount for next season’s pass. 

• Refunds for season passes are only granted for the following reasons:

• TRANSFER OF EMPLOYMENT: If you are moving a minimum of 300 miles away for employment, we require a letter
  from your employer for a refund. This includes deployment/transfers for active duty military.

• INJURY/ILLNESS/DEATH: If you are unable to ski/snowboard due to injury or illness, we require a letter from your
  physician for a refund. In the case of a death, a copy of a certified death certificate will be required.

• PREGNANCY: If you are unable to ski due to pregnancy, a letter is required from your physician for a refund.

• GOVERNMENT ORDERED CLOSURE: In the event Arizona Nordic Village is closed as a result of a federal,
  state, or local executive order (as during the COVID-19 pandemic), a refund can be requested while the government
  order IS IN EFFECT.

​

Ski Lessons

• All guests must sign the Ski School + Equipment waiver

• Ski lessons are first come first serve

• All lessons will be conducted solely by ANV staff 

• Guests must arrive 30 minutes prior to lesson

• Guests must be properly prepared for lessons (ie proper attire)

• Instructors reserve the right to stop the lesson at any time

• Lessons are maximum 8 people or children

• Lessons are 60 for children and 90 minutes for adults.

• Lessons must be booked online 

• Last minute cancellations and early departures will only regarded for a refund only by management under special circumstances 

​

Lodging

• ANV operates under a special use permit granted by the USDA Forest Service, adhering to their rules and regulations. Additionally, ANV’s frontcountry yurts and cabins are managed in accordance with Airbnb's policies. The following actions may result in guests being asked to leave the property without a refund:

• Verbally or physically mistreating staff or other guests

• Damaging property owned by the USFS or ANV

• Ignoring instructions from ANV staff or USFS personnel

• Disregarding USFS fire restrictions

• Using marijuana inside or outside the units

• Smoking inside the units

• Hosting unauthorized guests or events

• Creating excessive noise or disturbances after stated quiet hours

• Engaging in illegal activities on the property

• Trespassing or entering restricted areas

• Leaving trash or personal items behind

• Using the units for purposes other than their intended use (e.g., commercial activities)

• Vandalizing or tampering with safety equipment, including fire extinguishers and alarms

• Engaging in activities that violate local, state, or federal laws

• In consideration for being permitted to use the yurts at Arizona Nordic Village (“ANV”), I acknowledge and agree to the following:

• I understand that the use of our accommodations and trails involves inherent risks, including, but not limited to:

• Wilderness Travel: Unpredictable road and trail conditions, and travel in mountainous terrain with obstacles that may not be visible.

• Altitude Considerations: The cabins/yurts are located at an elevation of about 8,000 feet. This elevation can lead to altitude sickness and other health complications, such as high-altitude pulmonary or cerebral edema. Guests with existing health conditions, particularly heart or respiratory issues, should consult a healthcare provider before visiting.

• Outdoor Activities: Risks associated with hiking, biking, skiing, snowshoeing, and other activities in a wilderness environment.

• Physical Strain: The physical demand of hiking or traveling at high elevation can cause exhaustion, dehydration, muscle strains, or cardiovascular stress, particularly for those not accustomed to strenuous activities.

• Dehydration or Heat Exhaustion: The need to drink enough water at higher altitudes to prevent dehydration and/or heat exhaustion, particularly if engaging in physical activity like hiking or biking.

• Limited Services: Use of remote cabins/yurts with no communication systems or running water. Our off-grid facility depends on solar power and other limited resources, which may not reliably support medical devices (such as C-PAP machines). Guests with medical equipment should bring their own reliable power sources or consider staying at another facility.

• Limited Medical Facilities: Risk of delayed access to emergency medical care or a lack of facilities for immediate treatment if an injury occurs. 

• Inexperience or Lack of Preparedness: The risks associated with visitors who may not have sufficient knowledge, skills, or equipment for wilderness travel or staying in off-grid accommodations.

• Lack of Facilities for Special Needs: The risk of inadequate facilities or accommodations for people with mobility issues or other special needs due to the remote and rustic nature of the venue.

• Changing Weather: Rapidly changing weather conditions, potentially extreme temperature changes, and storms in mountainous terrain.

• I understand that the cabins/yurts are located in a high elevation wilderness environment, requiring good physical conditioning and skills. By booking this unit, I voluntarily assume all risks associated with staying at ANV, including potential injury, paralysis, or death.

​

Weddings + Events 

• Wedding and event obligations, rules and agreements are outlined below

• INTRODUCTION

• This Venue Agreement ("Agreement") is made by and between Arizona Nordic Village ("ANV") and the undersigned party ("Client"). ANV agrees to provide the location and specified services for the Client's event as detailed in this document. Arizona Nordic Village hereby enters into agreement with the above party’s names to provide their location and described services for the event described in this document. Arizona Nordic Village is not responsible for the cancellation of this event. This is an outdoor venue. Inform your guests of proper attire and footwear. You are responsible for the actions and safety of your guests. Rules and regulations are subject to change. Arizona Nordic Village operates under a special use permit of the United States Forest Service (USFS). In the event of forest closure due to fire danger, Arizona Nordic Village will obtain a special use permit. However, if a fire is active in the area and poses a threat to the safety of you and your guests no permit will be applied for. USFS has final say in the case of forest closure or forest related cancellation. Event Insurance is recommended. Arizona Nordic Village is considered to be “off-grid.” We have some limitations to the amount of electricity that our generator can produce. That being said, we provide ALL lighting for your event with strings of lights, lamp posts, etc. While we have adequate power sources near the reception area and lodge, the ceremony site (meadow area) is off grid.

• VENUE SPECIFICS AND RESPONSIBILITIES

• OUTDOOR VENUE NOTICE: ANV is an outdoor venue. Clients are advised to inform their guests about appropriate attire and footwear for outdoor conditions.

• GUEST SAFETY AND CONDUCT: The Client is responsible for the actions and safety of their guests. All participants must adhere to venue rules and regulations, which are subject to change. 

• USFS PERMIT AND FIRE REGULATIONS: ANV operates under a special use permit from the United States Forest Service (USFS). In case of forest closure due to fire danger, ANV will seek a special permit unless an active fire threat prevents this action. The USFS has ultimate authority over closures or cancellations. Event insurance is strongly recommended.

• ELECTRICITY AND LIGHTING: ANV is "off-grid" with limited electricity. We provide all event lighting, including strings of bistro lights and lamp posts, specifically designated for use in and around the reception area and lodge premises. Power sources are available near the reception area and lodge. The ceremony site (“Meadow”) is situated in a segment of the property devoid of electrical infrastructure ("Off-Grid Area"), and as such, no direct electrical supply is available therein.

• OFF-GRID AREA - MEADOW: Should the Client require electrical power in the Meadow, it is incumbent upon the Client to secure and deploy a separate generator unit for such purposes. It is understood that the responsibility for sourcing, positioning, and covering the expenses associated with the generator unit rests entirely with the Client. Arizona Nordic Village ("ANV") disclaims any duty, whether expressed or implied, to supply, aid in, or bear the costs of such arrangements. Notwithstanding the foregoing, ANV offers the option to rent generator units at an additional cost to the Client. Generators procured through ANV will be deployed at the specified location within the Meadow, provided that sufficient notice and arrangements are made in advance by the Client. This service aims to facilitate the Client’s electrical needs for the event while ensuring proper setup and integration of the generator unit as per the event’s requirements.

• AGREEMENT COMPLIANCE

• By signing this Agreement, the Client commits to adhering to all terms and conditions outlined herein, including any rules and guidelines provided by ANV.

• LATE CANCELLATION & PARTIAL REFUND POLICY

• This Cancellation and Partial Refund Policy ("Policy") forms an integral part of the Venue Agreement ("Agreement") between ANV and the Client. It outlines the terms under which the Client may cancel the scheduled event and the financial implications of such cancellation.

• Non-Refundable Deposit: A deposit of $500 ("Deposit") is required to secure the booking of the event venue. This Deposit is non-refundable under all circumstances to cover initial administrative and reservation costs incurred by ANV.

• Cancellation Notice and Refunds: Should the Client wish to cancel the event, the following refund policy applies based on the notice period provided to ANV prior to the scheduled event date:

• 60 to 89 Days Notice: ANV will refund 75% of the total contracted amount.

• 30 to 59 Days Notice: ANV will refund 50% of the total contracted amount.

• 8 to 29 Days Notice: ANV will refund 25% of the total contracted amount.

• 0 to 7 Days Notice: ANV will refund between 0% and 10% of the total contracted amount, at ANV's discretion.

• Financial Obligations Upon Cancellation:

•  If the total balance has not been fully paid by the Client at the time of cancellation, the Client remains responsible for paying any outstanding amounts up to the maximum refundable limit specified for the relevant cancellation notice period.

• Should the total balance have been paid in full prior to cancellation, ANV will refund the Client any amounts in excess of the stipulated non-refundable percentage for the given notice period.

• Definition of Total Contracted Amount: The "total contracted amount" refers to the agreed sum within the Agreement, inclusive of applicable taxes. 

• Notification of Cancellation: The Client must provide all cancellation notices to ANV in written form. The date on which ANV receives and acknowledges such notice shall be deemed the official date of cancellation.

• Policy Amendments: Modifications to this Policy are not recognized unless documented in writing and signed by both ANV and the Client.

• LATE PAYMENT CLAUSE FOR WEDDING SERVICES PAYMENT DUE DATE

• All final payments for wedding services provided by Arizona Nordic Village must be made no later than 90 days prior to the scheduled wedding date. This ensures adequate preparation and the allocation of resources necessary to deliver services as agreed upon in the contract.

• LATE PAYMENT CANCELLATION

• Arizona Nordic Village reserves the right to cancel a contracted wedding if we do not receive the final payment by 60 days prior to your event unless a payment plan was otherwise discussed and agreed upon in writing (via email or written letter). If we do not receive your payment by 60 days prior, with no previous arrangement, and are unable to get ahold of you after multiple attempts, we will send you written notice (via email, text, or letter) of our plan to cancel your contract. If we do not hear back from you within 7 days of this notice, your contract will be voided and your date will no longer be reserved for you. You will not be refunded your deposit.

• LATE PAYMENT FEES

• To encourage timely payments and to cover administrative costs associated with late payments, the following late payment fee structure will be applied to all payments not received by the due date:

• 15 Days Late: If payment is made between 1 to 15 days after the due date, a late fee of 2% of the total outstanding balance will be added to the amount due.

• 30 Days Late: If payment is made between 16 to 30 days after the due date, a late fee of 5% of the total outstanding balance will be added to the amount due.

• 45 Days Late: If payment is made between 31 to 45 days after the due date, a late fee of 10% of the total outstanding balance will be added to the amount due. and the contract may be subject to cancellation at the discretion of Arizona Nordic Village.

• 60 Days Late or More: If payment is made 46 days or more after the due date, a late fee of 15% of the total outstanding balance will be added to the amount due, and the contract may be subject to cancellation at the discretion of Arizona Nordic Village. Additionally, legal action may be taken to recover the owed amounts plus any legal fees incurred.

• EXCEPTIONS

• Exceptions to this policy may only be made at the discretion of Arizona Nordic Village’s management and must be agreed upon in writing. Circumstances that may warrant an exception include, but are not limited to, unforeseen financial hardship or extenuating personal circumstances.

• ACKNOWLEDGEMENT

• By signing the contract for wedding services, the client acknowledges understanding and acceptance of these late payment terms and agrees to abide by them.

• OVERNIGHT ACCOMMODATIONS

• Overnight guests staying in our front country cabins and yurts, as well as guests using our RV campsites must adhere to all guidelines, including fire safety regulations. Amenities include power, restrooms, and potable water in the lodge area. You are responsible for letting your guests know about expectations, including what they may need to bring for a comfortable

• stay with us. All overnight guests are required to abide by any Coconino fire restriction as well as adhere to the USDA Forest Service fire safety guidelines (www.fs.usda.gov/visit/know-before-you-go/fire), as well as any additional Coconino County restrictions.

• INCLUDED & RENTED ITEMS

• Changes to contracted items must be communicated with at least 48 hours' notice. The Client is responsible for the return or reporting of used items and will bear costs for any damage or loss.

• OBLIGATIONS OF THE RESPONSIBLE PARTY

• Under the terms of this Agreement between Arizona Nordic Village ("ANV") and the undersigned party (hereinafter referred to as "the Responsible Party"), ANV agrees to supply the amenities specified in the contract based on selection/specifications made above. In turn, the Responsible Party is obligated to undertake and arrange for the provision of the following services and components necessary for the execution of the event.

• 1. Food & Drink Services: The Responsible Party acknowledges that ANV does not possess kitchen facilities for usage. Therefore, any and all catering needs must be fulfilled independently, with arrangements made for preparation and serving of food.

• 2. Musical Entertainment: The selection, engagement, and coordination of musical or entertainment services for the event shall be the sole responsibility of the Responsible Party.

• 3. Decorative Arrangements: The Responsible Party shall oversee the design, procurement, and installation of decorations to enhance the aesthetic appeal of the event venue in accordance with the agreed-upon guidelines and venue spaces made available.

• 4. Guest Accommodations: The Responsible Party is tasked with the comprehensive management of room assignments or overnight accommodations for guests necessitating such arrangements. This responsibility includes ensuring that all accommodations are communicated explicitly and arranged in a timely fashion. Furthermore, the Responsible Party must facilitate appropriate transportation logistics for guests who are not lodging on-site. This entails arranging for safe and reliable transportation to and from the venue, thereby guaranteeing that all guests reach their intended destinations securely. The execution of these duties must adhere to all relevant laws, regulations, and policies set forth by Arizona Nordic Village.

• 5. Event Scheduling & Planning: The development and communication of a comprehensive timeline and plan for both the setup, ceremony, reception, and cleanup are the responsibility of the Responsible Party, ensuring a seamless flow of event activities.

• 6. Reception & Ceremony Configuration: If applicable, the Responsible Party must provide ANV with a detailed setup map for the reception and ceremony areas,, including specifications for tables, chairs, and other elements the venue provides to ensure proper arrangement.

• 7. Clean up: the responsible party must plan for and execute cleanup of any and all decor, personal items, food, beverage, or anything that was not exclusively provided by ANV.

• The Responsible Party agrees to comply with all applicable laws, regulations, and ANV policies in the fulfillment of these obligations. Failure to meet these requirements may result in additional fees or the forfeiture of the right to use the venue as stipulated in this Agreement.

• MANDATORY PRE-WEDDING WALKTHROUGH

• The execution of a pre-wedding walkthrough is a mandatory condition of this Agreement, designed to ensure that all parties are aligned on the event details and logistics. Such walkthroughs must be scheduled and completed prior to the wedding date. In instances where a walkthrough has not been pre arranged prior to the execution of this Agreement, a representative from ANV will initiate contact with the Responsible Party to organize a suitable date and time for the walkthrough. While ANV typically recommends conducting the walkthrough approximately two weeks before the wedding date, we are prepared to accommodate reasonable scheduling flexibility to meet the needs of the Responsible Party. Should the Responsible Party be unable to attend a walkthrough in person at the ANV venue, it is incumbent upon the Responsible Party to proactively communicate with ANV management to coordinate a viable virtual alternative. It is imperative that, in preparation for or during the walkthrough, the Responsible Party submits to ANV the final guest count, a comprehensive event timeline, and a detailed venue layout plan among other necessary details pertinent to the successful orchestration of the event. Failure to comply with the walkthrough requirement or to provide essential event details as stipulated may adversely impact the execution of the event.

• DAY OF WEDDING ARRIVAL AND SETUP

• The Responsible Party and their designated vendors are authorized to commence setup activities at ANV starting at 12:00 PM (or otherwise agreed upon start time mentioned in the contract) on the day of the event. Entry or setup at the venue prior to this specified time is strictly prohibited. ANV enforces this policy rigorously, and under no circumstances will setup be allowed on any day preceding the event date. The Responsible Party is urged to coordinate all preparation efforts within the confines of this schedule to ensure compliance with the terms of this Agreement.

• DEPARTURE AND CLEANUP

• The event and all associated activities must conclude, and the venue must be vacated by 7:00 PM on the day of the event, unless an alternative extension time has been previously documented in this Agreement, mutually agreed upon, and compensated for accordingly. Subsequent to the event's conclusion, the Responsible Party is obligated to ensure the removal of all decorations, personal items, tablecloths, clothing, certificates, and other materials brought into the venue. In addition to the removal of personal and event-related items, the Responsible Party is also responsible for ensuring the proper disposal of all trash within the designated receptacles provided by ANV. It is imperative that trash is not left on tables, the ground, or any other undesignated areas within the venue premises. ANV personnel will assume responsibility for the disposal of trash and recycling from the designated receptacles following the event. The adherence to these specified protocols for arrival, setup, departure, and cleanup is critical. Failure to comply with these stipulations, including the proper disposal of trash, may result in the imposition of additional fees or penalties. The Responsible Party is encouraged to diligently manage event proceedings within the allocated timeframes and in accordance with the venue's cleanup directives to ensure full compliance with the terms of this Agreement.

• DEPOSIT, REFUND AND PAYMENT POLICY 

• Your event date can be reserved with a $500 non-refundable deposit. The non-refundable deposit will be applied to the total venue charges. Remaining balance is due 90 days prior to your event. Charges are refundable, with the exception of the $500 non-refundable deposit, if the event is canceled with at least 90 days’ notice. Payments may be made by Cash or Check at no additional charge. In the event that additional charges are incurred due to damage of property, time overage, or other circumstances, the provided credit card information will act as a security deposit and be charged accordingly following notice to the renter.

• CONCLUSION OF AGREEMENT

• By executing this Venue Agreement ("Agreement"), the undersigned Responsible Party hereby affirms their understanding and acceptance of the terms, conditions, responsibilities, and policies set forth herein, as provided by Arizona Nordic Village ("ANV"). This Agreement encapsulates the full understanding between ANV and the Client regarding the event and supersedes all prior discussions, agreements, or understandings, whether written or oral. The Client accepts that failure to comply with any aspect of this Agreement or any other Arizona Nordic Village rules and guidelines may result in additional fees, forfeiture of rights to use the venue, or other penalties as deemed appropriate by ANV. This Agreement is binding upon signature by the Responsible Party and remains in effect until the completion of the event and fulfillment of all associated financial obligations. Any amendments or alterations to this Agreement must be made in writing and signed by both parties. 

• ANV commits to providing the agreed-upon location and services to support the Client's event, striving to ensure a memorable and successful occasion within the parameters of this Agreement and in compliance with all relevant regulations and permits.

• EVENT AGREEMENT GUIDELINES

• By booking the venue at the Arizona Nordic Village (ANV), I agree to adhere to the following

• guidelines for the duration of the event. I understand that not following any of these guidelines can result in my credit card on file being charged by Arizona Nordic Village. I understand that it is my responsibility to communicate these guidelines to all individuals they may apply to; my future spouse and myself, wedding guests, wedding party, setup help, vendors, etc. These charges are non-negotiable and apply regardless of a potential violator's knowledge of them. Your initials on each of the following lines indicates your agreement to and understanding of each of our event guidelines:

• 1. I understand that driving outside of the designated parking area is prohibited for unauthorized vehicles. Any drivers/vendors/vehicles that need access to trails or reception area access MUST check in at the lodge for authorization and orientation PRIOR to use. I understand it is my responsibility to communicate this to all necessary parties. Driving on the meadow or misuse of roads/trails will result in a $500 charge.

• 2. I will not use non-biodegradable or potentially harmful items in the wedding meadow or around ANV property. This includes, but is not limited to, confetti, silk flower petals, rice, fireworks, paper flowers,etc. Using harmful items, or leaving any non-biodegradable decorations around the grounds will result in a $400 charge.

• 3. I understand that my guests are expected to be kind and respectful to ANV staff and guests. Guests who are not respectful to staff or other guests will be asked to leave immediately.

• 4. I understand that if any items are stolen, or if damages occur to any of the provided spaces specified in my contractual agreement, I am responsible for paying for those damages.

• 5. I understand that my party is responsible for the entire clean-up of the property post-event. If items are left behind after departure, such as decor, catering equipment, linens, trash on the ground, this will result in a charge between $50-200, depending on how much is left behind.

• 6. I understand that other guests may be visiting ANV and that there are many forest neighbors to the Village. I agree to keep the music to a respectful level. If I have booked an overnight stay, music must be turned down by half at 10pm. If we receive a noise complaint after 10pm, there will be a fee of up to $500 that you will be responsible for.

• 7. I understand that there will be no refunds due to weather conditions.

• 8. I understand that in the summer there is potential for forest closure due to fire danger, that could result in rescheduling or canceling my wedding. ANV agrees to refund or reschedule the wedding to the best of their ability in the event of a forest closure.

• 9. I understand that bears and other wildlife live among the forest surrounding ANV and keeping people and wildlife safety is a top priority. Human food can be harmful to the health of wildlife and can lead to other human-wildlife conflicts. To reduce impact, I am responsible for securely storing food, beverages, trash, and any other items with a scent. For overnight events, I am responsible for storing all food & beverages in proper containers AND bringing all coolers, food, and beverage items into an enclosed building before leaving the space unattended. Negligence of this rule may put people or wildlife in danger and as such is subject to a $500 fine.

​

Lost + Found

• Arizona Nordic Village Lost and Found Policy:

• Holding Period:
  Items left behind by guests will be held in our Lost and Found for up to one week from the date they were found. After this period, items may be donated, disposed of, or otherwise handled at Arizona Nordic Village's discretion.

• Item Tagging:
  Each lost item will be tagged with a note indicating the location where it was found and the date it was found. This helps us to track items and verify ownership.

• Claiming an Item:
  To retrieve a lost item, guests must provide a detailed description of the item to help verify ownership. Simply identifying the general type of item may not be sufficient. Descriptions should include key features such as color, size, brand, or any distinguishing marks.

• Shipping of Items:
  If a guest requests that their item be shipped, they will receive an invoice for the shipping cost. The guest must pay the invoice no later than one week from receiving it in order for the item to be shipped.

• Responsibility for Shipping Payment:
  It is the guest's responsibility to pay the shipping invoice in full. Failure to pay the invoice within the specified time frame will result in the item being considered abandoned and forfeited to Arizona Nordic Village.

• Lost and Found Limitations:
  Arizona Nordic Village is not responsible for any lost or stolen items. We make every effort to return lost items, but we cannot guarantee the return of every item.

• Unclaimed Items:
  Any unclaimed items that remain in Lost and Found after one week may be disposed of, donated to charity, or repurposed at Arizona Nordic Village's discretion.

​

Trail Use

• Trail Use Rules and Guidelines

• Trail Hours: Trails are open from 8am to 4pm unless otherwise posted. Nighttime use is not permitted unless you are an overnight guest. We lock our gates promptly at 4pm; please ensure you have enough time to return to your vehicle by 4pm. 

• Check In: Please check in at the main Lodge so we can take down your information and charge for trail usage. We do this to ensure safety of visitors. If guests have not returned by 4pm, staff will sweep the trail system. If guests have not returned by 5pm, the Coconino County Sheriff in addition to Search and Rescue may be called. 

• Respect Trail Closures: Obey all posted signs and notices. Trails may be closed for maintenance, adverse weather conditions, or wildlife protection.

• Stay on Designated Trails: Use only designated trails. Going off-trail can cause environmental damage and disrupt wildlife habitats.

• No Motorized Vehicles: Motorized vehicles, including ATVs, motorcycles, snowmobiles and e-bikes, are not permitted on non-motorized trails.

• ​Yielding Right of Way:

• Equestrians: Hikers must yield to horses. When approaching horses, step off the trail and remain calm.

• Cyclists: Cyclists should yield to both hikers and horseback riders, slowing down when approaching and passing.

• Passing Etiquette: When overtaking another trail user, announce your presence clearly, give a courteous warning, and pass at a safe distance.

• Speed Limits: Cyclists and skiers must control their speed at all times and adjust according to trail conditions, visibility, and the density of other users.

• Dogs on Leash: Dogs must be kept on a leash at all times. Clean up after your dog. Dispose of waste in proper bins.

• ​Wear Appropriate Gear: Wear proper footwear, helmets (for biking or skiing), and clothing suitable for weather conditions. Reflective gear is encouraged for visibility, especially in low-light conditions.

• Carry Adequate Water and Supplies: Be prepared for outdoor conditions. Carry water, snacks, a first aid kit, and a map or trail app to help navigate the area. Paper maps are available in the Lodge and a digital map is available on the Gaia and All Trails apps.

• Respect Trail Conditions: Avoid using trails in wet, muddy, or snowy conditions to prevent trail damage. Check for trail conditions before heading out.

• Stay in Control: Always maintain control of your equipment. Whether hiking, cycling, or skiing, maintain a pace that allows you to safely respond to changes in terrain or other users.

• Leave No Trace: Pack out all trash, including food wrappers, tissues, and pet waste. Leave nature as you found it for others to enjoy.

• No Littering: Littering is prohibited. Dispose of waste in proper trash receptacles or take it with you if bins are not available.

• Respect Wildlife: Do not approach or feed wildlife. Keep a safe distance and avoid disturbing animals in their natural habitats.

• Respect Vegetation: Stay on the trail and avoid trampling plants, flowers, or trees. Do not pick or collect flora or fauna along the trails.​

• Report Trail Issues: If you notice hazards such as fallen trees, trail damage, or other safety concerns, report them to [organization name or trail association].

• No Modifications: Do not alter or create new trails. Unauthorized trail building, including cutting new routes or features, is strictly prohibited.​

• No Fires or Fireworks: Open fires and fireworks are not allowed on the trails. Use designated areas for campfire if permitted.

• No Unpermitted Events: Commercial activities, events, or organized gatherings require prior permission from the trail manager.